Free tool

Check what the clinic has on record before an audit.

Answer 24 short questions, each about one type of record: recorded, not recorded, not sure or not relevant. The list at the end repeats the answers, grouped by area, with the published source beside each line. It gives no score and judges nothing.

The answers stay in this browser. Nothing is sent to ClinicTrace unless an emailed copy is asked for.

Question 1 of 24

Health practitioner regulation

0 of 3 answered
Health practitioner regulationIs each practitioner's registration on file with its expiry date?
Health practitioner regulationIs each practitioner's professional indemnity insurance on file, showing what it covers and when it ends?
Health practitioner regulationIs each practitioner's continuing professional development (CPD) logged, with the hours and the dates?

Medicines and poisons

0 of 2 answered
Medicines and poisonsAre the clinic's arrangements for buying, storing and supervising scheduled medicines written down, with who is responsible for each?
Medicines and poisonsAre the medicines fridge's temperatures recorded, with the date and time of each reading?

Biologicals and unapproved goods

0 of 1 answered
Biologicals and unapproved goodsIf the clinic uses any unapproved therapeutic goods, is the paperwork for the access pathway used for each one on file?

Medical devices

0 of 1 answered
Medical devicesIs there a record of each medical device in use, with its supplier and its Australian Register of Therapeutic Goods (ARTG) number?

Infection prevention

0 of 2 answered
Infection preventionIs the cleaning and sterilising of reusable equipment recorded, with the date and who did it?
Infection preventionIs each staff member's infection control training recorded, with the date it was completed?

Radiation safety

0 of 2 answered
Radiation safetyIs the use licence of each person who operates a laser or IPL device on file, with its expiry date?
Radiation safetyIs the licence to possess each laser or IPL device on file, with its expiry date?

Privacy and records

0 of 2 answered
Privacy and recordsIs there a record of who can open patient records, and of when that access was last reviewed?
Privacy and recordsIs each data breach or suspected breach recorded, with the date and what was done?

Work health and safety

0 of 2 answered
Work health and safetyAre workplace incidents and near misses recorded, with the date and what followed?
Work health and safetyIs the clinic's WorkCover policy on file, with its renewal date?

Clinical and general waste

0 of 1 answered
Clinical and general wasteIs each clinical waste and sharps collection recorded, with the date and the contractor's docket?

Advertising

0 of 1 answered
AdvertisingIs a dated copy kept of each advertisement, social media post and web page the clinic publishes?

Premises and local approvals

0 of 2 answered
Premises and local approvalsIs the council's personal appearance services licence on file, with its expiry date?
Premises and local approvalsIs the planning permission or development approval for the clinic's use of the premises on file?

Employment records

0 of 3 answered
Employment recordsAre time and pay records kept for each employee?
Employment recordsIs a signed and dated employment contract or contractor agreement on file for each staff member?
Employment recordsAre superannuation payments recorded for each employee, with the dates they were paid?

Complaints

0 of 1 answered
ComplaintsIs each complaint the clinic receives recorded, with the date and the response?

Clinical practice standards

0 of 1 answered
Clinical practice standardsIs each practitioner's CPR training recorded, with the date it was completed?

Questions left unanswered appear on the list as Not answered.

This tool describes what you enter and links to each publisher’s own source. It is not legal advice and does not say whether a clinic meets any requirement.