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What an inspector may ask to see, grouped by who may ask.

Record types that the council’s environmental health officer, a Queensland Health inspector or authorised person, Queensland Health’s radiation health unit, and Ahpra or the NMBA may ask to see. Each line names the sources it comes from, quoted from the ClinicTrace legislation register, with a link to the publisher’s own page.

Choose what the clinic does to narrow the list. Whether a line applies to a particular clinic, and what a source asks of it, is for the clinic and its own advisers to read.

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Showing all 24 lines across 4 groups.

The council's environmental health officer

An environmental health officer from the local council, which administers the Public Health (Infection Control for Personal Appearance Services) Act 2003 in its area.

Queensland Health's stated position is that cosmetic injectables and skin needling given for non-therapeutic purposes are higher risk personal appearance services, and that the licence and the infection control qualification apply to them, including for a registered health professional working outside a health-care facility. The Act does not apply in a health-care facility, and Queensland Health gives medical practices and hospitals as examples. Queensland Health's position on cosmetic injectables and skin penetration procedures. Queensland Health.

  1. The higher risk personal appearance services licence for the premises, and the conditions on it

  2. The infection control qualification of each person who performs a higher risk personal appearance service

  3. Records of how reusable instruments are cleaned and sterilised, where the clinic reprocesses its own

  4. The record kept for each patient who receives a higher risk personal appearance service

  5. How sharps and clinical waste are stored and taken away

  6. The certificate of occupancy for the premises, and how the fit-out meets the Queensland Development Code, part MP 5.2

A Queensland Health inspector or authorised person

An inspector appointed under the Medicines and Poisons Act 2019, or an authorised person appointed under the Public Health Act 2005, by the chief executive of Queensland Health.

Queensland Health's stated position is that cosmetic injectables given for therapeutic purposes, meaning to treat an illness, are covered by Chapter 4 of the Public Health Act 2005, where the infection control management plan sits, and that those given for non-therapeutic purposes are higher risk personal appearance services under the council's licence. Queensland Health's position on cosmetic injectables and skin penetration procedures. Queensland Health.

  1. The authority under which each practitioner obtains, administers or supplies scheduled medicines

  2. The prescription behind each administration of an S4 (prescription-only) medicine

  3. Invoices for medicines supplied to the clinic, where the clinic holds a substance authority

  4. Temperature records for each refrigerator that holds medicines

  5. The infection control management plan, where the clinic provides a declared health service: one intended to maintain, improve or restore health that involves an invasive procedure, such as an injection

Radiation health, Queensland Health

Queensland Health's radiation health unit, which licenses the possession and use of lasers for cosmetic procedures under the Radiation Safety Act 1999.

The Radiation Safety Regulation 2021 names lasers as radiation apparatus. It does not name intense pulsed light (IPL) devices, so these lines are about lasers.

  1. A use licence for each person who uses a laser for cosmetic procedures

  2. The training certificate or statement of competency behind each operator's use licence

  3. A possession licence for each laser held at the premises

  4. The radiation safety and protection plan for the practice

  5. A current certificate of compliance for each laser

  6. The appointment of the practice's radiation safety officer, and that person's radiation safety officer certificate

Ahpra or the NMBA, through a notification

The Australian Health Practitioner Regulation Agency (Ahpra) and the Nursing and Midwifery Board of Australia (NMBA), assessing a notification about a registered nurse under the National Law.

Advertising of therapeutic goods is also regulated by the Therapeutic Goods Administration, under the Therapeutic Goods Act 1989. That is a separate regulator with its own rules, and the legislation register lists its sources.

  1. The practitioner's records of continuing professional development

  2. The professional indemnity insurance arrangements that cover the practitioner's practice

  3. A record of the hours the practitioner has practised, for recency of practice

  4. The training and qualifications the practitioner holds for each cosmetic procedure performed

  5. The patient's clinical record for the treatment concerned, including the assessment and the consent

  6. Advertising the practitioner or the clinic has published, such as website pages and social media posts

  7. The clinic's response to any complaint the notification concerns, including what the patient was told

A dated copy of this list

The copy holds all 24 lines with a link to each source, dated the day it is sent, plus occasional ClinicTrace Australia updates. It is built from the list on this page, never from anything typed.

This tool describes what you enter and links to each publisher’s own source. It is not legal advice and does not say whether a clinic meets any requirement.